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Helpful Tips in Choosing the Right Events Venue

When you invite people to attend an event, together with the theme of the event, the venue also has a very important role to play. If you run an events agency and are about to host an event, you need to understand the importance of choosing the right venue. Below are given 5 factors that you need to keep in mind before deciding on a particular place.


Selecting the right location is extremely important. As an events agency owner you need to understand that even if people really like a particular event and want to attend it, they will not, if it is located too far. No one wants to invest too much time on traveling, so while selecting a venue, do keep this in mind. Go through the list of your expected attendees, and then decide on a location that would be easily reached by most of them.


You surely do not like being in an overcrowded room, no one does. So, while deciding on a venue, check the list of your guests and choose a place that will have enough breathing space even after accommodating all your guests.


Though most venues offer the basic facilities and amenities that might be required during events, it will be best if you get sure that they exist, and also see to it that they have been properly maintained.


While selecting a venue, the price generally turns out to be an important deciding factor. You basically need to maintain a balance. It will not be wise to spend too much on the venue, as you otherwise might have to put a limit to your other expenses. At the same time you should not opt for any random place just because the price is low. Carefully go through your budget and see how much you can spend on the venue without disturbing other plans.

Visiting the Venue

It is important that you check the facilities offered at the venue by visiting it yourself. Try and get to know about previous events that had been organized at that venue, and this will give you a better understanding of the particular place.

Some types of venues you can opt for:

Convention centres: generally a huge purpose-built space, perfect for large gatherings and exhibitions. They usually are located close to major road networks and/or the airport and thus easily accessible.

Hotels and motels: whether you want to host your event in small towns or major cities, you will get a hotel to accommodate you. From famous multinational hotels with every modern facility to accommodate hundreds of delegates to family-run motels for small groups, you surely will find something to suit your needs.

Conference centers: these are basically venues created specifically for events, for example seminar rooms, airport meeting rooms, university lecture theaters and corporate training centres.

Other places where you can organize events include resorts, retreat centers, charter boats and restaurants and so on. Together with choosing the right venue, it is also important to book the place on time. You of course are not the only agency organizing events, so, if you want to get the place of your choice, reserve it much in advance.

About Author

Kenneth Fabian, Founder & Owner of OGL Asia - a brand activation company specialising in Events, Exhibition and Design Communications since 1989.

With 27 years of experience, Kenneth was able to gather the right contacts, strategies and resources to ensure an effective brand engagement.